STAS GLOSSARY OF FORMS AND FLOW CHARTS
District Incident Report: Documents any incident that has occurred and what action was taken, including initiating a Threat Assessment.
Guide: A written outline noting the sequential process steps of the entire student threat assessment system.
Law Enforcement Unit Record: Record (manila envelope) located within students cumulative file. Sometimes marked LEUR or “Law Enforcement UR,” this file may contain copies of threat assessments, suicide risk assessments, restraining orders, and other documentation that is not considered part of the education record. The LEUR may be accessed by school administrators, counselors, law enforcement, or other members of the law enforcement unit. A District Law Enforcement Unit is (From the Family Education Rights and Privacy Act.) “any individual, office, department, division, or other component of an educational agency or institution … that is officially authorized or designated by that agency or institution to– enforce law, or refer to appropriate authorities a matter for enforcement of any law; maintain the physical security and safety of the agency or institution; (and may perform) other, non-law enforcement functions for the agency or institution, including investigation of incidents or conduct that constitutes or leads to a disciplinary action or proceedings against the student.” The presence of a Law Enforcement Unit Record is to be noted on the student demographics pages of SASI under Law Enforcement UR or Law Enforcement Unit Record.
Level 1 Companion: A detailed reference expounding each question on the Level 1 Protocol. Provides an explanation for the question and the implications of the answers.
Level 1 Protocol: An assessment tool that guides the School Site Team as they complete the Level 1 Screening process.
Level 2 Flow Chart: Student Threat / Violence Assessment (Level 2 Specifics) – A visual detail of Level 2 process.
Level 2 Referral Guideline Flow Chart: A Visual representation of the recommended decision process for a Level 2 Assessment.
Level 2 Summary: Brief report summary of risk factors and management strategies identified through the level 2 process.
Parent Questionnaire – Level 1: A supplemental survey of questions intended as a guided interview to be completed by phone or in person with the parents or guardians of the student(s) being assessed through the Level 1 process. Is not to be given directly to the parents or guardians and is only to be used when the parents or guardians are unable to attend the Level 1 staffing. Questions correspond to Level 1 Protocol items and are a means of gathering as much information as possible.
Plan to Protect Targeted / Victimized Student: Documentation of safety planning for a student that has been targeted or victimized by another student.
Notification Letter: Written communication to legal guardians of threatened or victimized student. Oregon Statute requires phone notification within 12 hours and written notification within 24 hours. (See ORS. 339.250 and District Policy).
Notification Log: Documentation of notification to the legal guardians of a threatened or victimized student. This form also provides a skeletal script for discussing the nature and circumstances of the threat and associated risk. Oregon Statute requires phone notification within 12 hours and written notification within 24 hours. (See ORS. 339.250 and District Policy).
Risk Factors (Associated with Targeted Violence): A list of actions, behaviors and circumstances associated with targeted violence and, if present, indicate the justification for further investigation and assessment.
Systems Flow Chart: Student Threat / Violence Assessment (System Specific) – A visual representation of the entire student threat assessment system.
Teacher / Staff Questionnaire – Level 1: A supplemental survey of questions provided to teachers who are unable to attend the Level 1 staffing. Questions correspond to Level 1 Protocol items and are a means of gathering as much information as possible.
Misty Groom, STAS Coordinator